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This document details changes made to the EMS Ready Campus program effective October 2025. For questions on any of the updated requirements, including handling requirements that build on previous work for renewals or upgrades, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. 

Overall Changes | Bronze Tier Changes | Silver Tier Changes | Gold Tier Changes

Overall Changes

Certain overall changes have been made to the program and the requirements themselves in an effort to make the application, renewal, and upgrade processes easier. 

• Application Parts 1 and 2 are now available as individual documents in Microsoft Word format.
  • This has been done to simplify the process for completing these pages.
  • These items should be merged into the larger PDF with the remaining responses (except for the Training Documentation Spreadsheet and HVA Worksheet files, which will be submitted separately). 
  • Applicants no longer need to submit a "checked" version of the requirements list from the EMS Ready Campus packet; simply putting application Parts 1 and 2 in a PDF with the remaining information is sufficient. 
• Guidance regarding applying for multiple tiers at the same time has been clarified.
  • Applicants may only apply for a single Tier per Conference cycle, but are free to work forward towards future Tier program requirements.
  • However, any requirements that state specific time frames for completion must still be completed within the prescribed time frame when applying for the higher tier in the future. For example, a school applying for the Bronze Tier is free to start offering Stop the Bleed classes prior to their Bronze application, but the classes will only count for the Silver Tier the following year if the classes continue to be held at least twice per calendar year, with at least one taking place no earlier than four months prior to date of the Conference for which the Silver Tier application will be submitted as required by S.H.1 (so only holding two Stop the Bleed classes prior to submitting Bronze and none the following year when the Silver application is submitted would not count).
• Additional detail has been added to the application packet. This information was added to clarify requirements and/or make it easier for applicants to access related resources. 
• Certain training requirements have an additional statement confirming that they apply to all group personnel, including non-medical volunteers. 
• While the EMS Ready Campus has always required that schools seeking higher Tiers continue to maintain all lower Tier requirements, new clarifications have been added to simplify this process.
  • Section J has been added to the Silver and Gold Tiers detailing the specific lower Tier requirements that require distinct updated information. These are the only items from the lower Tier(s) that will require specific documentation during an upgrade. 
  • When providing lower Tier responses, use the numbering system of the original Tier's requirements. 
• In an effort to simplify processes for applicants, the renewal checklists have been streamlined.
  • Similarly to the upgrade process and lower Tier requirements, only a subset of the full requirements list needs to be submitted in a renewal. This list can now be found in a separate section of the packet. 
  • For all remaining items, if they have not changed since the prior submission, a blanket attestation from a group administrator to this effect is sufficient. This attestation should be in the form of a single letter.
  • If data on one of the other requirements beyond those listed in the renewal checklist has changed, then please continue to provide updated information on those items as well. For example, requirement B.A.2 on demonstrating the ability to campus stakeholders normally does not normally require additional documentation. However, if your original Bronze submission stated that you used phones to reach these groups and you have since acquired radios that allow for this communication, provide an updated response to this requirement with that new information.

Bronze Tier Changes

Most changes to the Bronze Tier are clarifications of existing requirements, but the Special Threat Preparedness and Administration and Other sections have both had more substantial changes. 

• Further clarification on the requirement to meet with key emergency management staff on campus (B.B.2) has been added to ensure that this meeting aligns with the intent of the program.
• An additional clarification has been added regarding the listing of regional resources available to respond to campus in B.E.4. Information should now be provided on how these resources can be requested (in addition to simply listing what those resources are). 
• The Special Threat Preparedness section has been revised.
  • Many applicants using the 2019 version of the EMS Ready Campus checklist reported difficulty in accessing their school's formal HVA. The intent of the requirement was to ensure that CBEMS organizations were informed of key hazards facing their campuses so that they could adequately prepare for them, and the lack of information from campus administrators in this regard made it difficult to meet this requirement's intent. 
  • The updated requirement B.F.1 now guides schools through the process of performing their own HVA. This should both meet the original intent of this requirement as well as provide additional educational value to applicants, as these skills can be used in future careers. 
  • The application packet links to a Microsoft Excel worksheet file to be used in completing this requirement, as well as additional guidance on the NCEMSF website on how to conduct this process. 
• A new Continuity of Operations section has been added. 
  • Requirements in this section set the stage for developing a Continuity of Operations plan (though a full COOP plan will require additional work not covered in any of this program's three Tiers). 
  • In the Bronze Tier, applicants begin by identifying key tasks and responsible individuals along with potential individuals who would assume those duties should the primary staff become unavailable. 
  • This information will be used in the Silver and Gold Tiers and should be maintained over time, especially as staff and/or processes change.
  • While the requirement covers all of your organization's key tasks, the only items that should be submitted is a summary of the tasks you identified along with three specific examples of the data collected in B.G.1, B.G.2, and B.G.3. 
• Further clarification has been added to the Community Outreach section.
  • For groups seeking to use an emergency/disaster preparedness educational event as their outreach activity, a new requirement has been added to have the topic cleared prior to conducting the event.
    • The intent of this option is to conduct an event that is specific to disaster or emergency preparedness, however some past applicants attempted to use recruiting tables or medical education events to meet this requirement. 
    • By submitting the topic to This email address is being protected from spambots. You need JavaScript enabled to view it. prior to conducting the event, applicants can have assurance that their planned topic will meet the program requirements (or have a chance to revise their topic prior to expending effort on the event). 
  • Submission for the Community Engagement Program of the Year award can also now be used to meet requirement B.H.2. 
    • Simply submitting for this award is sufficient to meet the EMS Ready Campus requirement (you do not need to be selected as the award winner). However, if your application for Community Engagement Program of the Year is found to be severely deficient (for example, missing all of the required supplemental information), then it may no longer be deemed eligible for use with EMS Ready Campus. 
    • For the EMS Ready Campus requirement, please only submit a statement that your group has been nominated for the award. Please do not resubmit your awards packet as part of your EMS Ready Campus packet (our staff will verify this on our end). 
• The Administration and Other section has been replaced with new requirements regarding supply chains.
  • Requirements in this section set the stage for assessing your organization's vulnerability to supply chain disruptions, specifically with regard to medical supplies. 
  • The requirement to provide an organizational roster was removed, as the Training Documentation Spreadsheet already covers this item.
  • The requirement regarding Triage Tags was removed. In addition to the fact that many regions are moving away from formal Triage Tags in favor of other systems (wristbands, tape, apps), the prior requirement made no tie between this data and anticipated needs, and therefore it did not provide value to the program. 

Silver Tier Changes

More clarification has been provided to several existing requirements in the Silver Tier. In addition, the Silver Tier includes the new HVA, Continuity of Operations, and Supply Chain topics. 

• Additional clarification has been added to S.A.2 to note that it is OK if your group cannot directly submit content for a campus-wide alert, so long as your submission describes the process you would use to recommend that information and which groups or individuals would need to approve that messaging. 
• For the emergency preparedness presentation required in S.B.1, specific allowable topics have been added to ensure that the presentation meets the intent of the program. 
• A new requirement (S.C.4) has been added to the Training section regarding the completion of ICS forms.
  • These forms are to be used during the Tabletop, Functional, or Full-Scale Exercise conducted at the Gold Tier. Adding this requirement to the Silver Tier prepares the group for successful completion of the Gold Tier. 
  • This requirement can be met with the free online IS-201 course, the in-person MGT-347 course (which would normally be requested and hosted by your local or state emergency management agency), or any custom course that covers the ICS forms necessary to develop an IAP. 
• The Exercise requirement has been split into two sections to include providing information from the hotwash and/or AAR process. 
• In the planning section, requirement S.E.3 on seeking outside feedback on your EMS-specific EOP or all-hazards EMS plan has been clarified to ensure that the person providing feedback is a subject-matter expert in emergency planning. 
• The Special Threat Preparedness section has been replaced with the new HVA process.
  • The new S.F.1 builds upon work done at the Bronze Tier and requires the applicant to assess their capabilities and gaps for the previously-identified hazards. 
  • The updated requirement has a more direct connection to EMS operations, and does not rely on data that some institutions considered confidential. 
• A new Continuity of Operations section has been added, again building on the work done at the Bronze Tier.
  • Prior work to identify key tasks and personnel is augmented with collecting documentation on the performance of these tasks to simplify continuity operations should they need to take place.
    • Note that in many cases, the work to develop these job aids likely has already been done within your organization (in the form of field training materials and/or existing procedures).
    • That said, this requirement may also help you identify gaps in those other documents and may allow you to improve them at the same time as you are completing your EMS Ready Campus submission. 
  • Initial outreach to campus staff responsible for institution-wide COOP planning is also done at this Tier. While the data being compiled for the EMS Ready Campus program is not a full COOP plan, feedback from these staff members is nonetheless valuable in helping ensure that your COOP activities are aligned with overall institutional work in this area.
  • It is acceptable to use alternative forms/templates if those are what are recommended by your institution. 
• Further clarification has been added to the Community Outreach section.
  • As with the Bronze Tier, the required emergency/disaster preparedness educational event has a new requirement has been added to have the topic cleared prior to conducting the event.
    • The intent of this option is to conduct an event that is specific to disaster or emergency preparedness, however some past applicants attempted to use recruiting tables or medical education events to meet this requirement. 
    • By submitting the topic to This email address is being protected from spambots. You need JavaScript enabled to view it. prior to conducting the event, applicants can have assurance that their planned topic will meet the program requirements (or have a chance to revise their topic prior to expending effort on the event). 
  • Submission for the Community Engagement Program of the Year award can also now be used to meet requirement S.H.3. 
    • Simply submitting for this award is sufficient to meet the EMS Ready Campus requirement (you do not need to be selected as the award winner). However, if your application for Community Engagement Program of the Year is found to be severely deficient (for example, missing all of the required supplemental information), then it may no longer be deemed eligible for use with EMS Ready Campus. 
    • For the EMS Ready Campus requirement, please only submit a statement that your group has been nominated for the award. Please do not resubmit your awards packet as part of your EMS Ready Campus packet (our staff will verify this on our end). 
• The Administration and Other section has had several changes.
  • The previous requirement about resource needs has been removed.
  • Groups must now build upon their prior Supply Chain work from the Bronze Tier and identify contingencies to address supply chain gaps. 
  • The self-critique questionnaire has been merged into the main requirements. This was done to avoid unnecessary completion of these questions by applicants at the Bronze and Gold Tiers. 

Gold Tier Changes

 INTRO

• The requirement at G.B.2 has been updated to only cover a visit to a local EOC. The PSAP visit option has been removed as it was deemed not relevant to the intent of the program. 
• The MCI communications plan requirement at G.B.4 has been revised. Groups should now develop a pre-filled ICS-205 Communications Plan form.
  • This better reflects the original intent of the requirement.
  • This work can benefit organizations by providing pre-arranged communications channels/talkgroups for major incidents. 
• The HVA-related training requirement at G.C.1 has been updated to tie back to the assessment of training needs done for the Silver Tier HVA requirements. 
• Further clarification on the ICS 300 class has been added to make it simpler to find available courses. 
• The prior requirement on MCI training has been replaced with a new requirement (G.C.4) on responder self-preparedness. The updated topic is more relevant to the overall EMS Ready Campus program.
• A new requirement has been added to the Exercise section which requires your group to complete a written IAP for either the Tabletop, Functional, or Full-Scale Exercise you conduct. 
  • Relevant individuals who would participate in this process should have taken training on ICS forms and IAPs as part of the Silver Tier. 
  • Completion of an IAP aligns with the overall goals of the program to educate EMS personnel on emergency management functions.
  • Local or regional forms may be used in place of the standard FEMA ICS forms if applicable. 
• The Planning section has undergone several updates to address concerns from past applicants.
  • The need to integrate an EMS organization's plans with the local jurisdiction's plan has been removed. This requirement was deemed to difficult to complete. 
  • In its place, applicants should now obtain a copy of the local plan and compare it with the CBEMS organization's plan to identify gaps or conflicts that may exist, and begin to identify steps to address these gaps or conflicts. 
  • G.E.2 has additional suggestions on who to meet with and receive feeback from on the EMS EOP or all-hazards EMS plan. The MCI plan is no longer part of this requirement. 
• The Special Threat Preparedness section continues to reference the HVA work done at the Bronze and Silver Tiers.
  • The Gold Tier requires the applicant to assess their gaps and document steps being taken (or that could be taken in the future) to address those gaps.
  • It is expected that for Gold Tier renewals, additional progress would be shown in addressing gaps. 
• For the new Continuity of Operations section, the group is asked to begin the process of developing a formal COOP plan or annex to the campus-wide plan. Completion of a full COOP plan is not required, but a meeting to understand what additional work would be needed is required, as is a follow-up paper on the information gathered from this meeting. 

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The NCEMSF Conference Exhibitor Fair will be open on the Saturday of the annual Conference from 7:15am ET to 5:00pm ET in a foyer or other high-traffic area ensuring maximal exposure to over 1,000 attendees from more than 100 college and universitites across North America.

The exhibit area will open for setup at 6:30am ET on the day of the Exhibitor Fair. Setup the evening before is not allowed. Any exhibitor who leaves items out prior to the start of the setup time does so at their own risk. 

Each exhibit space is available for $500 USD. This fee includes:

• One 8' x 8' exhibit space.
• One 6' rectangular table.
• Two chairs
• Complimentary Conference registration (and Continuing Education credit) for up to two representatives of the exhibitor's agency/organization. If your agency/organization will have more than two people who desire to attend lectures and/or receive Continuing Education credit, they can register at the prevailing Conference rate. 

To reserve space for your company/organization, please complete the form on this webpage (including reviewing all terms and conditions) and then submit payment online or via check. 

NCEMSF reserves the right to decline or prohibit any exhibit, exhibitor, or proposed exhibit or exhibitor, not approved by NCEMSF and/or the host facility to permit only such matter and conduct as they may approve. This reservation covers persons, things, conduct, printed material, advertisements, souvenirs, and emblems, and all else which affects the conference and/or its participants.

The Exhibitor indemnifies and agrees to hold harmless the sponsoring and operating organization, NATIONAL COLLEGIATE EMGERGENCY MEDICAL SERVICES FOUNDATION (NCEMSF), its members, officers, directors, and employees against any or all damages to property or personal injury or loss caused by the Exhibitor or his agents, representatives, employees, or any other persons.

The Exhibitor assumes complete responsibility and liability for all injury to any and all persons or property or in any way connected with the Exhibitor's display caused by the Exhibitor, his agents, representatives, employees, or any other persons.

By completing the online form below (which will be electronically signing this Exhibition Form/Contract), I/we acknowledge receipt and acceptance of the entire contract including the Exhibition Contract Terms and Conditions (attached) and agree to abide by its contents. This contract is not binding upon NCEMSF until it has been duly accepted and signed by its authorized representative.

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TERMS AND CONDITIONS

The Exhibitor agrees to these Terms and Conditions as stated for the National Collegiate EMS Foundation 33rd Annual Conference and Exhibition at the DoubleTree by Hilton Washington, DC-Crystal City.

PART I - EXHIBIT PACKAGE

These Terms and Conditions are appended to the Exhibitor Registration Form and NCEMSF Sponsorship Information as references to the agreed upon provisions and benefits. If additional services are desired (i.e. electrical power, computer/phone lines, internet access or additional furniture) they must be noted on the signed Registration Form and Contract. These services are ordered directly from and priced by the host facility and, where applicable, may incur additional charges.

Payment must accompany electronically-submitted and signed contract to reserve space. Payment will be accepted by check payable to NCEMSF. Returned checks are subject to a $50.00 service charge.

All cancellations must be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.. Cancellations sent prior to 30 days of the conference will be eligible for a 100% refund. Any cancellations received within 30 days of the event will not be eligible for a refund. Cancellations by phone will not be accepted.

PART II - SET-UP

Nothing may be affixed, nailed, or otherwise attached to walls, floors, doors, ceiling, etc. in such a manner as to deface or destroy said property. All space is leased and subject to these restrictions. Violations of these rules will void the Terms and Conditions and the Exhibitor will be held liable for any damages from such violations. The Exhibitor is entirely responsible for the space allotted to the Exhibitor and agrees to indemnify NCEMSF, as provided in Part VIII, for any damage to the floor, walls, or equipment used in connection with the space allotted to the Exhibitor, except for reasonable wear and tear. Payment of any damages described in this Part II shall be made directly to the host facility.

Space materials such as tables, chairs, drapes, etc. are the property of the host facility or their contractor(s). Unauthorized use, damage, and/or theft of said materials may result in legal action and immediate dismissal without refund of conference and exhibition registration fees.

In order to allow for an unobstructed view of all exhibits, exhibitors are not be permitted to extend the height of backdrops, side curtains, or extend exhibits into aisles. The erection, assembly, dismantling, packing, and unpacking of displays must either be done by employees or representatives of the Exhibitor. Exhibitors are directly responsible for assembling any necessary display equipment or placing any materials out for display.

Set-up times are outlined in the exhibitor contract. Tear down is one hour after closing of the exhibit area. Exhibitors are expected to abide by the stated set-up/tear-down times unless permission is received by a representative of NCEMSF.

ALL EXHIBITS MUST BE AVAILABLE FOR INSPECTION BY THE START OF DISPLAY HOURS unless prior permission is obtained. Exhibitors will be required to remove all packing cases and debris of any kind from the exhibit space prior to the time of opening and to keep all supplies and stock off the aisle. All aisle space belongs to NCEMSF and all activities of the Exhibitor must be confined to the space and privilege allotted to the Exhibitor.

If you must send materials (postage paid) to the host facility prior to the conference, please contact NCEMSF for instructions. Please note that the host facility will only accept shipment of materials 48 hours or less in advance of the conference and may charge an additional package receipt or storage fee (payable by the Exhibitor).

PART III - DISPLAY HOURS

Display hours are Saturday, February 21, 2026 from 7:15am to 5:00pm Eastern Time. 

PART IV - REMOVAL

Each and every article of exhibition and all boxes, crates, packing material, and debris of whatever nature used in connection with the exhibit must be removed from the exhibit area within one hour of the close of exhibit area. It is agreed that in the event of the Exhibitor's failure to vacate said premises as here provided, unless permission in writing is first obtained, NCEMSF representatives may and are hereby authorized and made the agent of the Exhibitor to remove the exhibit and all material of whatever nature, at the Exhibitor's risk and expense, and the Exhibitor shall reimburse NCEMSF for expenses thus incurred.

EXHIBITORS WHO REMOVE EXHIBITS PRIOR TO THE END OF THE EXHIBITION WITHOUT PERMISSION WILL BE CHARGED A $250 BREACH OF CONTRACT PENALTY.

Arrangements to ship booth materials must be made with the host facility prior to the Exhibitor's departure.

PART V - ALLOCATION OF SPACE

NCEMSF reserves the absolute right to assign all exhibit spaces after receipt of the signed Exhibition Registration Form/Contract and payment in full so as to best meet the needs of all the exhibitors.

An additional factor considered in assignment of space is need for special requirements. After the exhibit space location has been assigned, there will not be any changes.

NCEMSF and/or the host facility reserve the right to refuse any person, company, or product line from participating in the conference as an exhibitor.

PART VI - EXHIBIT SECURITY

Exhibitors will be responsible, at all times, for their merchandise and property. Exhibit area will be located in a public area in the host facility. If additional security is required, contact NCEMSF.

PART VII - ATMOSPHERE

Any exhibit, or part of an exhibit, or any exhibitor or employee which, or who, in the opinion of NCEMSF, is not keeping with the character of the exhibition is prohibited. This reservation covers persons; things; conduct; signs; printed material; souvenirs; catalogues; noisy exhibits; odor producing exhibits; exhibits displaying bad, lewd, immoral taste, or of questionable nature, or demoralizing tendency, and all matters which affect the character or constitution of the conference and exhibition.

Exhibitors are urged to request approval in advance from a representative of NCEMSF for any item that may contain questionable features or violate any provision of this Part VII.

THE RIGHT IS RESERVED BY AND IS EXPRESSLY GRANTED TO NCEMSF REPRESENTATIVES TO REMOVE FROM ANY EXHIBITION SPACE AND FROM THE BUILDING, WITH OR WITHOUT NOTICE, ANY ARTICLE OR PERSON OR EXHIBITOR WHICH, OR WHO, IN ITS OPINION IS NOT IN KEEPING WITH THE CHARACTER OF THE EXHIBITION OR IS IN VIOLATION OF ANY PROVISION OF THIS CONTRACT.

Loud noises such as sirens, bells, horns, radios, pagers, and other disruptions will not be permitted in order to maintain a quiet, relaxed, and business-like atmosphere. However, noises resulting from the normal and reasonable demonstration of products are acceptable.

SMOKING IS NOT PERMITTED DURING ANY CONFERENCE FUNCTIONS OR WITHIN THE CONFINES OF THE HOST FACILITY.

PART VIII - LIABILITY

It is specifically promised, understood, and agreed between the parties that NCEMSF will not be liable in any way to the Exhibitor for injury or damage by any cause whatsoever, including an Act of God, fire, theft, and national or state emergency. It is further agreed that the Exhibitor agrees to carry worker's compensation insurance coverage for all exhibitor's employees, if necessary by statute, and further agrees to accept all liability for any injury sustained by the public in the space leased by the Exhibitor and further agrees to indemnify NCEMSF from any actions or claims, causes of actions and suits resulting from any loss, damage, cause of action, claims or suits for damages, including but not limited to loss of property, goods, wares, or merchandise, caused by, arising out of or in any way connected with the exercise by Exhibitor of the privileges here granted. Insurance, if desired by the Exhibitor, must be obtained at its own cost and expense.

PART IX - RULES AND REGULATIONS

The Exhibitor agrees that NCEMSF representatives shall have the right to make such rules and regulations, or changes in floor plans, arrangement of space, etc. as necessary. NCEMSF representatives shall have final determination and enforcement of rules, regulations, and conditions. EXHIBITORS ARE NOT ALLOWED TO DISPENSE FOOD AND/OR DRINK ITEMS AT THEIR BOOTH UNLESS AGREED UPON BY NCEMSF WITHIN 30 DAYS OF THE CONFERENCE’S COMMENCEMENT. All food and/or beverages present at the exhibit area must be purchased at the host facility.

PART X - PROMOTIONAL PHOTOGRAPHY

NCEMSF reserves the right to take and use any pictures, video, or recordings of any part or whole exhibit and exhibit staff as promotional material for future events.

PART XI - ASSIGNMENT/TRANSFER

It is mutually agreed that this contract and the privileges granted here, or any part of this contract cannot be assigned, sublet or otherwise disposed of, without the written consent of NCEMSF.

PART XII - VARIANCES

It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the parties, and that verbal understandings or agreements not incorporated here and no alterations or variations of the terms of this agreement, unless made in writing and signed by the parties, shall be binding on any of the parties.

The exhibitor acknowledges, in the event of terrorism, disaster, strikes, civil disorder, curtailment of transportation facilities, or any other emergency of a comparable nature beyond the parties' control, that rescheduling of this event may occur as near to the original dates as possible, and all agree to coordinate any event changes to minimize financial loss of both NCEMSF and the exhibitor.

PART XIII - VIOLATIONS

The violation of any part of the terms and agreements hereof shall, at the election of NCEMSF, cause the whole amount of the cost of the contract to become due and work a revocation and forfeiture of all rights and privileges herein granted to the Exhibitor, and in the event of such breach by the Exhibitor and such election by NCEMSF, and all dues paid or contracted to be paid under this contract shall become the property of NCEMSF as liquidated damages for such breach. In addition, NCEMSF shall have the right to pursue any action with regard to its legal rights.

Failure of NCEMSF to insist in any one or more instances upon the observance and/or performance of any of these rules and regulations shall not constitute a waiver of any subsequent breach of such terms of the contract.

PART XIV - GOVERNING LAWS

The privilege here granted shall be conducted and privileges exercised in strict conformity with all the applicable federal, state, and local laws now existing or as the same may be amended from time to time; and without infringement upon the rights and privileges of others. Exhibitors will not handle or sell any commodity or transact any business upon and within the premises except that which is here expressly stipulated and contracted. Exhibits shall be conducted and the privileges exercised in strict conformity with the rules and regulations governing NCEMSF annual conference and exhibition, now existing or as the same may be amended from time to time. This contract permits the use of exhibit space for exhibit purposes only.

PART XV - EQUAL EMPLOYMENT OPPORTUNITY

NCEMSF maintains a policy of equal employment opportunity for all volunteers and employees and applicants for employment. We hire, train, promote, and compensate employees on the basis of personal competence and potential for advancement without regard for race, color, religion, ancestry, sex, sexual orientation, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable state or local laws. Our equal employment opportunity philosophy applies to all aspects of employment and contractual agreements.

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Published: 22 August 2025

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About Individual Awards

NCEMSF offers two awards for individuals that are open for public nomination. Those two awards are:

• Collegiate EMS Provider of the Year
  Nominations for Collegiate EMS provider of the Year awards are accepted in two categories: Collegiate EMS Organization Leadership and Heroism and Valor. Please note the category in your awards submission.
  • Criteria for nominations for the Collegiate EMS Organization Leadership category include: documented outstanding leadership to a campus-based EMS organization such as through assuming a leadership position, planning and carrying out significant projects for the benefit of the campus (i.e. safety and health promotion and education projects, campus EMS organizational development projects, public relations, etc.) and significantly contributing to the success of the organization. Leadership in and service to other campus and community organizations can be considered, but are secondary to service to the campus EMS organization. Service should be exemplary and well beyond the scope of routine duty. Letters of recommendation and support from academic deans, campus administrators, EMS medical directors, and EMS organization advisors should be included. All nomination letters should be merged into a single PDF file.
  • Criteria for nominations for the Collegiate EMS Heroism and Valor category include documented evidence of singular acts of heroism and valor in the line of duty as a campus EMS provider. The award is not made for acts resulting in saving a life or lives, but to individuals for acts of heroism, resourcefulness, and skill in saving or attempting to save a life at great personal risk to their own. Copies of newspaper clippings and certified transcripts of media accounts should be included. Letters from police chiefs, fire chiefs, hospital officials, and campus officials attesting to the acts of heroism and valor should also be included. All nomination letters should be merged into a single PDF file.
• Collegiate EMS Week Advisor of the Year
  This award honors a faculty advisor, college administrator or medical director who has contributed significantly to the success of campus-based EMS providers and their organizations. Recipients excel at mentoring student collegiate EMS members and dedicate extraordinary time and energy to educating and providing all types of support. All supporting materials should be contained within a single PDF file. 

Other Award Options

Please note that other individual recognitions, including the Vomacka Student Speaker Competition, CPR Save Recognitions, and the NCEMSF Best Practice program have their own separate application forms and requirements. Organizational Awards are likewise handled on their own form. Self-evaluative programs (MERIT Recognition, HEARTSafe Campus, and EMS Ready Campus) should all be submitted to the program email address listed on each program's page. 

Eligibility Requirements and Due Date

In order to be eligible for the Provider of the Year award, the recipient must be a paid Personal member of NCEMSF. All Conference attendees are paid members, but if the recipient is not attending the annual Conference, then they will need to become a paid member to receive the award. For questions on dues or for assistance in determining whether a potential recipient is a member, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.. Recipients of the Advisor of the Year award do not need to be paid members. For questions on the awards requirements or submission process, or if you encounter difficulties when submitting using the form below, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. 

Awards are given at the NCEMSF Annual Conference. The deadline for all awards is the Friday three weeks prior to the start of the Conference. 

Individual Award Submission Form 

To submit for an award, please complete the form below:

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About Organizational Awards

NCEMSF offers four awards for organizations/squads. Those four awards are:

• Organization of the Year
  This award recognizes an EMS organization that has demonstrated outstanding service to its campus. This award is frequently a result of marked improvements in staffing, equipment, or level of service provided. Commonly, these groups hold the NCEMSF MERIT Recognition or Striving for Excellence verification. This award can be self-nominated from within the group, or can be the result of an NCEMSF officer's experience interacting with a particular group (especially during a site visit or outreach program). Either way, as with all NCEMSF awards, supporting documentation and references are needed from the school's administration (advisor, dean, or other school official). All nomination letters should be merged into a single PDF file.
• Collegiate EMS Week Celebration of the Year
  Held annually the second full week in November, Collegiate EMS Week is a week-long recognition and celebration of campus based EMS and provides an annual opportunity for campus-based EMS organizations to highlight their activities and educate their communities. National Collegiate CPR Day kicks off Collegiate EMS Week each year and is designed to educate as many college students as possible in the basic principles of CPR on a single day. NCEMSF receives reports of creative activities celebrating the week, but wants to hear more. Share what your group did to celebrate Campus EMS Week and your organization could win bragging rights. There is no faking it; verifiable documentation of what your group did to honor this special week is needed. Send your press releases, news articles, pictures, public service announcements, and other related materials. Submissions are judged on the basis of activity creativity, appropriateness, and positive exposure generated. All supporting materials should be contained within a single PDF file. 
• Collegiate EMS Community Engagement Program of the Year
  This award recognizes efforts by the campus EMS group who had the most creative, effective, and/or innovative program or initiative for engaging with their community. The activity can encompass a variety of outreach methods, including social media, PSAs, websites, or other activities. Judging will be based on the creativity of the messaging, production quality, accuracy of information, and relevance of the topic area to collegiate EMS. For the nomination, please include the following in a single PDF file:
  • Link(s) to the applicable web content, or attachments of copies of non-web content.
  • Information on the effectiveness of the campaign, if available. This can include statistics from social media, websites, or videos. It can also include practical outcomes (for example, in a campaign to register people for emergency alerts, the increase in alert subscribers after the campaign).
  • A written self-evaluation of the campaign, to include strengths, weaknesses, lessons learned, and specific actions to take with future campaigns to improve them.
• Collegiate EMS Video of the Year
  Collegiate EMS Video of the Year acknowledges the video that best embodies the spirit of collegiate EMS and the NCEMSF mission. The rules are simple: The video must be wholly created by members of a campus-based EMS organization. The content of the video must embody the goals, traditions, and spirit of collegiate EMS. Embarrassing, unsafe, indecent and illegal content is prohibited.  The video should be no longer than three minutes including intro/pre-roll and credits. Only one entry is allowed per campus EMS organization per year. The video should be DVD quality or higher and should not require special codecs to play. Videos will be featured during annual conference activities. To submit a video, provide a link to a high-resolution copy available for download or online viewing (cannot require a password or login to access).

Other Award Options

Please note that self-evaluative programs (MERIT Recognition, HEARTSafe Campus, and EMS Ready Campus) should all be submitted to the program email address listed on each program's page. Most Individual Awards are handled on their own form. Other individual recognitions, including the Vomacka Student Speaker Competition, CPR Save Recognitions, and the NCEMSF Best Practice program likewise have their own separate application forms and requirements. 

Eligibility Requirements and Due Date

In order to be eligible for organizational awards, the squad must be a paid Institutional member of NCEMSF. To pay your dues, please log in to the NCEMSF website with your group's Institutional Website Account (the same account used to purchase Tokens for Conference) and then visit the My Membership item in the Membership menu. For questions on dues or for assistance in determining your group's Institutional Website Account, please contact your Regional Coordinator. For questions on the awards requirements or submission process, or if you encounter difficulties when submitting using the online form, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. 

Submissions in the EMS Week, Video, and Community Engagement categories at times may overlap. The NCEMSF Board reserves the right to take a submission made under this one of these categories and recognize it under one of the other two categories if the Board decides that one of the other two categories is more appropriate, or if moving the submission to one of the other categories would offer a better opportunity for the submission to receive recognition. 

Awards are given at the NCEMSF Annual Conference. The deadline for all awards is the Friday three weeks prior to the start of the Conference. 

Organizational Award Submission Form 

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All organizational awards must be submitted through the group's Institutional Website Account.{/show}{show accesslevels="Personal"}You are currently logged in with a Personal website account.

Please log out and log back in with your group's Institutional Website Account to continue. {/show}{show accesslevels="Institutional"}{hide accesslevels="PaidSchool"}You are logged in with your group's Institutional Website Account, but your dues are not paid. Please pay your annual Institutional dues in order to submit for an Organizational Award.

As a reminder, groups submitting for organizational awards must be paid Institutional members of NCEMSF. If you elect to pay by check, money order, or purchase order, your account will only be marked as paid after we have received your payment. Once we have received payment, your account will automatically update and you will be able to submit your award documentation. {/hide}{/show}{show accesslevels="PaidSchool"}To submit for an award, please complete the form below:

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