Conference 2019 Articles

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Written by: Ian Feldman

Category: Conference 2019 Articles

Published: 29 August 2018

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NCEMSF is pleased to offer Pre-Conference Workshops as part of the 26th Annual Conference. These workshops offer a chance to go in-depth on a specific topic, and will be held on Friday, February 22nd. Registration will be limited to those who are also attending the full Conference. Links to register for a Pre-Conference Workshop will show once you have registered for the Conference and your payment has been processed. The following course descriptions and prices are provided for your planning purposes, but are subject to change.

Medical Considerations for Technical Rescue

Friday, February 22nd, from 9:30 am to 5:30 pm

The purpose of this course is to introduce prehospital providers to confined space and high angle rescue in a hands on settings. Providers will be introduced to the confined space and high angle environments while applying skills and knowledge related to medical treatment of patients requiring specialized rescue. 

Technical rescues are challenging incidents that require a medically-focused response in order to ensure a successful outcome. Prehospital providers performing technical rescue operations will be faced with unique obstacles that are different from every day emergency medical calls. Examples of some of these obstacles include dark, austere environments, safety issues such as hazardous atmospheres, limited space, and prolonged extrication times. In this course, providers will develop an awareness level of knowledge regarding technical rescue and develop basic operations level knowledge and skills related to medical treatment of patients.

This course will be held at Adams Area Fire Headquarters, Mars, PA. Transportation will be provided by NCEMSF. The course is instructed by Med-Tex Services in partnership with the Adams Area Fire District and Ross/West View EMS-Rescue.

Cost: $25 per person (includes transportation between the host hotel and the course location, as well as lunch)

Class Size: 30 students maximum

 Informational flyer

{show usergrouplevels="Conf_Reg"}Register for this Workshop{/show}

Medical Management of Mass Gatherings and Special Events

Friday, February 22nd, from 1:00 pm to 4:00 pm

The purpose of this session is to introduce prehospital providers to the planning and operational execution of medical support to large-scale events. Providers will be introduced to both clinical and management topics including pre-incident planning, the incident command system, clinical operations, medical intelligence, triage, MCI trauma care, and collaboration with public safety and community partners.

This session will culminate with a MCI triage and treatment exercise involving bleeding control and crisis standards of care principles.

Location: TBD

Cost: $15 per person

Class Size: 30 students maximum 

This workshop is now full. 

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Written by: Scott Savett

Category: Conference 2019 Articles

Published: 09 November 2012

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Here are some frequently asked questions about annual NCEMSF conferences that might be helpful to others:

Q: I don't see a way to register for the conference.  Where can I find the link to registration?

A: You must log into the NCEMSF site to register for the conference.  Once you log in, you will see a "Conference Registration" link under the Conference menu item.  If you have previously attended an NCEMSF conference, you already have an account.  If you forgot your account password, you can have it sent to you.  If you are new to NCEMSF, just create a new personal account and then log in to the site.

Q: Our school is going to pay for our conference registration. How can we register as a group and pay together?

A: While each conference attendee must individually register for the conference, it is still possible to pay as a group. You have two choices:

1. At the end of the conference registration process, each attendee can indicate that they are mailing payment. Then you can total everybody's individual registration fees and send us a single check or a purchase order for the total amount. Please make certain to indicate the names and registration numbers of each attendee on the check or purchase order so that the payment may be appropriately credited. Keep in mind there is a 14-day window between when a person registers and when they will be automatically cancelled if we have not received payment.

2. Log in to the Web site as your group's NCEMSF institutional user and purchase registration tokens (via credit card, check, money order, or purchase order). This allows an organization to pre-pay for a set number of attendees without specifying who will be attending. Once we receive payment for the tokens, you will be supplied with a limited-use token code that you'll give to each of your attendees to use when registering. As they register for the conference, they will enter that code, which will debit your account and set their individual balance to $0.

Please refer to the Fees and Policies page as well as the online registration utility for further details.

Q: Does every member of our organization who is wishing to attend have to become an NCEMSF personal member prior to registering for the conference?

A: Every member of your organization who wishes to attend the conference must register on the NCEMSF Web site prior to registering for the conference. Whether they pay personal membership dues as part of their NCEMSF Web site registration is up to the individual. There is a conference pricing differential for members vs. non-members. All conference attendees will become NCEMSF members for the remainder of the academic year as a result of conference attendance. See the Membership section of the Web site for further details.

Q: Must you be a certified (or licensed) EMS provider to attend the NCEMSF conference?

A: No. We welcome anybody with a relationship to collegiate EMS.  You do not have to be a first responder, EMT, or paramedic to attend, though much of our educational content is geared towards EMS providers.  We do offer administrative content that would be suited for collegiate EMS groupies without a strong EMS background.

Q: Can I earn continuing education credits (con-ed, CME, etc.) by attending the NCEMSF conference?

A: Yes. Following the conference, you will be able to logon to the NCEMSF website, claim credit for sessions attended, and print out your personalized conference con-ed report. That report may then be submitted along with any other necessary identifiers (address, certification number, date of birth, etc.) to NREMT or your state's EMS regulatory agency for credit by endorsement. Some states may require a copy of the conference program or other information as well. Because the membership of NCEMSF comes from across North America, it is exceedingly difficult and cost prohibitive to set up a system where credit can be directly transmitted to the states and automatically issued for attending a lecture; however, we provide assistance in obtaining credit by certifying attendance and providing supporting documentation that most EMS regulatory agencies accept.

Q: One delegate from our group can't make it. Can we swap out a different person in their place?

A: Yes. If they don't already have an account from attending a previous NCEMSF conference or being a personal member of NCEMSF, please have the second person register for an account on the NCEMSF Web site. After registering for an account, the person should register for the Annual Conference.  When prompted for payment type, they should select "Mail in Payment" or something similar.  Once the person is registered for the conference, please send an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. asking for the swap.  Please provide the names of both the person who won't be attending and the person who will be attending instead.  It would make the attendee's check-in experience much more enjoyable if the swap is performed PRIOR to arriving at the conference.

Q: Can I change from an offline payment method (check, money order, or institutional purchase order) to PayPal?

A: Yes. Check and institutional purchase order payments must be received within 14 days of registration, or the registration will be cancelled. If you wish to change from an offline payment method to PayPal, please perform the following steps:

1. View your Conference Invoices.
2. Look for the unpaid invoice (with an Order Status of "created").
3. Next to the order status of "created," look for an "Actions" drop-down.
4. Select "Pay Now" from the drop-down.
   
5. On the following page, pick "PayPal" from the Payment Method list, then click the "Next" button.
   
6. You will be redirected to PayPal to finish payment.

If your offline payment order was not paid within fourteen days of creation, it will have been automatically cancelled and the Conference Invoices page will list the order as "cancelled" instead of "created." Please see the following question for how to proceed in that case.

Q: I didn't pay within the 14-day window and I received an e-mail telling me I was cancelled. What do I do now?

A: If your existing registration shows as "Cancelled," you may re-register without issue. If your existing registration is still unpaid but not yet cancelled, the system will not let you register again. Instead, please follow the directions above to pay the order. 

Q: I sent my check or purchase order prior to the deadline, but I received an email saying my order was cancelled. What do I do?

A: The cancellation emails are sent automatically by our system, but our staff will use the actual receipt date of your check or purchase order in determining whether payment was received on time. If your Purchase Order or check was sent by the deadline, our staff can reinstate your order and set it to paid, even after the 14-day deadline. If you are concerned about meeting the deadline and are paying by Purchase Order, you may also send a scanned copy to This email address is being protected from spambots. You need JavaScript enabled to view it. to meet the deadline, so long as the scanned copy has all required signatures and you also mail the original to our mailing address. 

Q: How can I see how many unspent tokens my organization has?

A: You must log into the NCEMSF site as the organization. Once logged in, you should see an item under the Conference menu item for "Token Administration." Click on that link and you will see your history of token purchases and their usage.

Q: I am having issues paying with PayPal. Why might this be?

A: There are several potential causes for PayPal issues. Please see below for some suggestions.

• University-imposed limits on the card: While a college/university purchasing card can be used at places that accept credit cards (including PayPal), it is not exactly the same as a credit card. Your institution may have limits on the card. These can include a daily spending limit, a per-vendor daily limit, a limit on the number of transactions per day, as well as restrictions on specific vendors (like PayPal). If your card is rejected, you should contact your school's department that issues the cards (often the purchasing department or controller's office). They can help you identify the cause of the declined payment, and potentially adjust the card limits to let your register or provide information on alternate methods of payment. If purchasing tokens, you can also try breaking your token purchase into several smaller purchases. Please note that each smaller order will have its own token code, so keep track of how many students register with each code so as to avoid a registration being rejected because the token code has reached its maximum number of uses. Also, be aware that some Universities specifically prohibit splitting purchasing card transactions to get around a spending limit, so work with your school's purchasing department to find out what will work. 
• Card not associated with a PayPal account: In an effort to prevent fraud, PayPal may not allow you to pay with a credit card and not log in. To fix this, create a PayPal account associated with the purchasing card, and verify the account prior to trying to make the token purchase. Be sure to associate the account with a squad email address (not your personal email) so that other members of your group can access it (see next issue).
• Card is associated with another PayPal account: PayPal may prevent one card from being used with multiple accounts. If a PayPal account was previously created by someone from your institution and associated with the card you are trying to use, you will need to log into the existing account first. You may need to contact past officers to find that information.
• Card is associated with a cancelled PayPal account: If a past officer created a PayPal account for the credit card you're trying to use, PayPal may not let you use the card without logging in, even if the original account was cancelled. Creating a new account and verifying the card may fix the issue, or you may need to work with your institution's purchasing department to get a new card issued. 

Q: Why is my PayPal order still marked as "created" on the order status page, or why did PayPal send me an email saying my order could take several days to complete?

A: PayPal normally uses an Instant Transfer for funds, meaning that NCEMSF receives notification of payment almost immediately upon completion of the PayPal checkout process. However, PayPal will only offer the Instant Transfer method if the PayPal account is linked with a credit or debit card. If your PayPal account is only linked to a bank account, then PayPal will send funds via eCheck. This is an electronic payment which requires that PayPal contact your bank and request a transfer that is then routed to NCEMSF via PayPal. This process takes several days, and PayPal's system will only notify us that payment is complete once your bank confirms the funds are sent (this is to prevent fraud). Once NCEMSF is notified by PayPal that the funds were received, your order status will be automatically updated and processed by our system. This process normally takes three to six business days, and for eCheck orders placed near a registration deadline, NCEMSF will honor the price of items at the time of purchase, meaning you will not be charged a higher rate even if the funds arrive after a registration deadline has passed. However, our Policies state that all orders must be paid in full by the start of the Conference, so if ordering in the week before the Conference starts, please ensure that your PayPal account has a credit card as a backup funding source to avoid funds being sent as an eCheck. Further details can be found on PayPal's site by using the Help link and searching for "eCheck."

If your PayPal account has a credit card linked to it, you will not be shown the eCheck option during PayPal checkout and all funds will be sent via Instant Transfer. In this case, if your PayPal order is delayed or not showing as confirmed/shipped on our site, please forward your PayPal confirmation email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will follow up to ensure the order is properly processed. 

Q: What is an "Institutional Purchase Order"?

A: A purchase order is an agreement from your college/university to a vendor (like NCEMSF) to pay for certain goods or services in a specified period of time. The purchase order process typically proceeds as follows:

1. You tell your purchasing department or other appropriate university department that you wish to purchase a certain quantity of registration tokens from NCEMSF at a specified price.
2. The purchasing department issues a purchase order.
3. You purchase the tokens, selecting "Purchase Order" as the payment type. Enter the PO Number in the appropriate field.
4. You send the purchase order to NCEMSF, via mail, email, or fax.
5. Upon receipt of the purchase order document, we approve the order and the tokens are issued.
6. NCEMSF sends an invoice to your school's purchasing department for the total amount of the order.
7. You coordinate with your school's purchasing department to confirm that the goods you requested (tokens) were received, and the purchasing department pays NCEMSF.

This method allows NCEMSF to work with your school's purchasing department, saving you from having to deal with checks or credit cards. And it gives the purchasing department assurances that the money was spent on the requested goods and that the goods were received prior to them releasing funds. Please note that the purchase order process may take time to set up, and you may need to work with NCEMSF and your purchasing department to set NCEMSF up as an approved vendor, so please allow time if you chose to pay via purchase order (the time needed depends on your institution). If your purchasing department requires NCEMSF's W-9 or other tax documentation, it can be found here. All purchase orders sent to NCEMSF must be complete in order to be accepted (including all necessary signatures). If you send us your purchase order via email or fax in order to meet the 14-day deadline, please also mail us a hard copy (which does not need to arrive prior to the 14-day deadline, so long as we did receive the electronic copy within the allowed time). 

Q: How do I pay with a token code?

A: Token codes are entered during registration checkout. To register with a token code:

1. Log in to the NCEMSF website.
2. In the Conference menu, select Individual Registration.
3. Select "Add to Cart" on the registration option for the current registration period (you should only have one choice).
4. On the checkout page, enter your name and address, if necessary.
5. After entering your name and address (if applicable), look below the menu bar, but above the cart contents and payment options, for a box for your token code. Enter the token code in that box, then click the "Add" button to the right of the box. Please see below for an example of what this looks like.
6. The cart will refresh, and if your token code is valid, the cart will show a zero balance and you will no longer be given a choice of payment options.
7. To submit the registration, click the "Finish" button at the bottom right of the screen.
8. You will receive an email from us letting you know your order was created, and then within a minute you should receive a second email confirming your registration. The registration confirmation email will contain a registration number starting with "DT-".

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Written by: Scott Savett

Category: Conference 2019 Articles

Published: 27 November 2011

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Initially introduced at the 2002 Annual Conference, The Richard W. Vomacka Student Speaker Competition is named for an NCEMSF mentor who passed away in October 2001. This symposium is a chance for student lecturers to showcase their presentation skills and earn bragging rights for their collegiate EMS organization. The competition is judged on a speaker's ability to deliver a relevant high-quality seminar to their peers. Points are awarded based on strength of the submitted abstract, quality of the delivered presentation, and audiovisual materials. 

Topics should be relevant to the practice and maintenance of a collegiate EMS organization. While you may reference the activities of your own squad in your presentation, your talk should not be exclusively a reflection of your own squad’s patterns of practice. Reflecting on personal practices is appropriate, but should be supplemented by an adequate literature search regarding your topic.

Vomacka presentations may be co-presented by up to two speakers from the same institution. The committee will select between six and eight submissions to be presented and judged at the conference. In general, multiple submissions from the same institution will not be selected, but all are encouraged to submit. All Vomacka Student Speaker Competition participants must be paid conference attendees. Complimentary conference attendance is only available for non-student presenters.

The deadline for submitting abstracts for the 2019 Vomacka Student Speaker Competition was January 30, 2019. Applicants will be notified of the committee's decision in early February.

All Vomacka Student Speaker applications must be submitted online and you must be logged in to our website to submit (if you do not have a website account yet, please create one here before continuing). Please follow these directions to ensure your submission is correctly routed:

Be sure to select "Vomacka Student Speaker Competition" under "Submission Type." Following the submission link in the previous paragraph will ensure this box is automatically checked. 

You will need the following information to complete your submission:

• Full name(s) of speaker (as it should appear on a name tag and in the published program with academic degrees and clinical certifications)
• School Affiliation / Campus Based EMS Group and any applicable leadership titles
• Email address(es) and Telephone number
• A brief biography (100 words) suitable for printing as well as a current CV and/or resume
  Your CV/Resume will be uploaded after submitting the online form. Follow the link from the submission confirmation page to the file upload section. You must be logged in to upload files. Resumes can in be Microsoft Word (.doc or .docx) or Adobe Acrobat (.pdf). If you are co-presenting your Vomacka talk with a second person, there are two options for resumes; upload one resume to each option to avoid over-writing your co-presenter's resume. 
• Proposed talk title and abstract both suitable for printing (abstracts should be no more than 200 words)
• A detailed outline of the proposed 45 minute presentation is encouraged as well
  Your outline will be uploaded after submitting the online form. Follow the link from the submission confirmation page to the file upload section. You must be logged in to upload the file. This can be Microsoft Word (.doc or .docx) only.

After submitting the online form, please be sure to upload your Resume/CV and your Presentation Outline using the links on the site. You must be logged in to upload files. If you are co-presenting your Vomacka talk with a second individual, you can submit them as separate files (Resume 1 and Resume 2), but both must be uploaded by the person who made the original submission. The file upload link can be accessed after the original submission is made via the speaker portal. Please remember that your application is not complete without uploading your Resume/CV and your Presentation Outline. Only fully complete applications will be considered. 

The deadline for Richard W. Vomacka submission has passed. 

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Written by: Scott Savett

Category: Conference 2019 Articles

Published: 27 November 2011

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Conference Fees

NCEMSF annual conferences continue to be some of the best values in EMS education in the United States! NCEMSF strives to keep registration fees low so that as many people as possible can attend. Attendees save by registering and paying for the conference early. Personal members (different than institutional members) of NCEMSF receive a further discount as a result of their membership status if they register and pay before the end of the normal registration period. For information on personal membership visit the Membership section of our Web site. Keep in mind that verifying information and processing personal membership dues may take a few days and the Online Conference Registration Utility may not recognize you immediately as a dues-paying member, especially if not paying by credit card -- so please plan accordingly.

Early Registration
December 1, 2018 through January 4, 2019
Personal Member: $75
Non-member or Token: $90

Regular Registration
January 5, 2019 through February 15, 2019
Personal Member: $90
Non-member or Token: $110

Late Registration (and on-site)
February 16, 2019 through February 24, 2019
Personal Member and Non-member or Token: $125

All payments must be made in US Dollars.

Conference registration fees do not include travel, parking, lodging and some meals. Lodging at the host hotel is available for a discounted rate of $148.00 per night (through January 25, 2019).

Registration for any pre-Conference classes requires that you also be registered for the main Conference. Pre-Conference class fees are not included in the main Conference registration fees, and are listed separately on the Pre-Conference Classes page. Token Codes cannot be applied to Pre-Conference classes, but group payment may be made using either the check/money order or purchase order options as described below.

Payment Terms

All conference registrants must register individually online through the NCEMSF website. If a registrant has not attended an NCEMSF Conference previously, or is not already an NCEMSF member, they will need to create a website account and provide information for their membership profile. If you have previously attended an NCEMSF conference, you have an NCEMSF profile and can update it by clicking here.

Individual Payment

All individual conference registrants must select a payment method. The methods available to individuals are as follows:

• Credit card (processed through PayPal).
  • Please note that some institutional purchasing cards do not work with PayPal.
  • Please also note that if you are using a parent's credit card, you should forward them a copy of the receipt so they do not dispute the charge.
• Check or money order made out to NCEMSF.
  • Checks and money orders must be received within fourteen days of registration or your registration will be automatically cancelled. The exception to this deadline are registrations that occur less than two weeks before the start of the Conference; all checks and money orders must be received by the Wednesday prior to the start of the Conference.
  • In addition, all registration period dates are "pay by" dates, so if your payment is received during the subsequent registration period, you must also pay the difference to be marked as paid.
  • If your registration is cancelled due to late payment or non-payment, you must re-register at the prevailing rate.
  • For details on paying for multiple registrants on one check or money order, please see the section below on paying as a group.
• Token code.
  • This is a code provided by your squad administrator that will reset your registration balance to zero.
  • You must still complete the "payment" process on the site to finalize your registration, even though the total due will be zero after entering the token code. This is necessary to finalize your registration. 
  • Token codes only apply to the registration fee for the main Conference. Any fees for pre-Conference classes must be paid via a different method. 
• Institutional Purchase Order.
  • Squads may elect to pay for one or more individuals on a purchase order.
  • Only valid purchase orders will be accepted.
  • NCEMSF must receive a copy of the PO via email, fax, or postal mail within two weeks of an individual's registration or that registration will be automatically cancelled. The exception to this deadline are registrations that occur less than two weeks before the start of the Conference; all payment and mailed correspondence must be received by the Wednesday prior to the start of the Conference. 
  • In addition, all POs must be paid in full by the start of the Conference. If your registration is cancelled due to the purchase order not being received within fourteen days, you must re-register at the prevailing rate.
  • For details on paying for multiple registrants on one purchase order, please see the sub-section on paying as a group.

Group Payment

Although all attendees must register individually, it is possible to pay as a group. The methods available for group payment are as follows:

• Token codes.
  • Groups may purchase a fixed number of Conference registrations in advance, allowing you to lock in the lowest possible rate, even if you have not yet decided who your attendees will be. The group administrator will then receive a token code, which should be distributed to the group's attendees. This works like a gift certificate or coupon code, which can be used by individuals in your group to set their registration balance to zero.
  • Token codes can be used during any registration period, allowing groups to buy tokens at a lower early rate, and use them in a later registration period. 
  • Tokens are non-refundable and expire at the end of the Conference. We will not, under any circumstances, refund unused tokens. In addition, tokens must be used prior to the Conference, or their value is forfeited. Please do not purchase more tokens than you think you will need.
  • Tokens may be paid for via credit card (processed through PayPal), check, money order, or Institutional Purchase Order. For credit card orders on institutional purchasing cards, please check with your institution's finance department to ensure the card can be used with PayPal and that there are not purchase limits that would prevent payment. For details on the other payment options, see the subsequent bullets.
  • All individuals attending the Conference must still register individually; they will enter the group's Token Code during their registration in lieu of payment. 
    
  • Token codes may not be used for pre-Conference classes, which have a separate fee. 
• Check or money order made out to NCEMSF.
  • You may pay for tokens, an individual registration (regular or Pre-Conference Class), or multiple individual registrations (regular or Pre-Conference Class) via check or money order.
  • Checks and money orders must be made out to NCEMSF.
  • In your mailed correspondence to NCEMSF, please include the order number and/or name(s) of registrant(s) for which the check/money order applies. When paying for multiple individuals, include all individuals' names.
  • Checks and money orders must be received within fourteen days of registration or the corresponding order(s) will be automatically cancelled. The exception to this deadline are registrations that occur less than two weeks before the start of the Conference; all checks and money orders must be received by the Wednesday prior to the start of the Conference.
  • In addition, all registration period dates are "pay by" dates, so if your payment is received during the subsequent registration period, you must also pay the difference to be marked as paid. If your order(s) is/are cancelled due to late payment or non-payment, you must re-order at the prevailing rate.
  • All individuals attending the Conference must still register individually; they will select check/money order as the payment method during their registration, and their registration will be finalized when payment from the group is received. 
• Institutional Purchase Order. 
  • You may pay for tokens, an individual registration (regular or Pre-Conference Class), or multiple individual registrations (regular or Pre-Conference Class) via a purchase order.
  • Only valid purchase orders will be accepted. In order to be valid, a purchase order must contain, at a minimum, a purchase order number, a listing of what the purchase order is for, and all required signatures. 
  • Many institutions require that the organization being paid via purchase order (in this case, NCEMSF), be in their "vendor" system. As part of that process, you may need to provide your school with NCEMSF's Tax and Financial documents. 
  • In your correspondence to NCEMSF, please include the order number and/or name(s) of registrant(s) for which the purchase order applies. When paying for multiple individuals, be sure to include all individuals' names. 
  • NCEMSF must receive a copy of the PO via email, fax, or postal mail within two weeks of the order or that order will be automatically cancelled. The exception to this deadline are registrations that occur less than two weeks before the start of the Conference; all payment and mailed correspondence must be received by the Wednesday prior to the start of the Conference. 
  • In addition, all POs must be paid in full by the start of the Conference. 
  • If your order is cancelled due to the purchase order not being received within fourteen days, you must re-order at the prevailing rate.
  • All individuals attending the Conference must still register individually; they will select Purchase Order as the payment method during their registration in lieu of payment, and their registration will be finalized when payment from the group is received.

For groups paying via purchase order, money order, or check, you can also pay your $25 annual NCEMSF dues at the same time. Please specify this on any correspondence with NCEMSF, and be sure to click the "My Membership" link under the Membership menu to start the renewal process (specifying check, money order, or purchase order as the payment method). To pay dues via Credit Card, please click the "My Membership" link under the Membership menu to renew online (unlike checks, money orders, and purchase orders, you must pay your $25 via credit card as a separate transaction). 

Remember, all dates are "pay by" dates. All accounts must be paid in full by the time of on-site conference check-in for individuals to be permitted admittance. Any mailed correspondence or mailed payment must be received by the Wednesday prior to the start of the Conference. Please send checks or money orders payable to NCEMSF to:

NCEMSF
Attn: Conference Registration
PO Box 93
West Sand Lake, NY 12196

We strongly encourage both individuals and groups to settle all Conference accounts prior to arrival at the Conference. In the unlikely event that you must pay on-site, we prefer check or money order. Credit cards will be accepted, but you must be sure that, if using an institutional purchasing card, the transaction will be allowed. If the card is rejected, we must have payment via an alternative method in order for those with outstanding balances to be allowed to attend the Conference. 

Cancellations and Refunds

Refunds are only issued for certain payment/order types, and only issued on or before January 25. 

A full refund (minus any credit card processing fees incurred by the Foundation, if applicable) will be issued for any individual who registers and pays for the conference via credit card, check, money order, or purchase order and, for whatever reason, cancels their registration on or before January 25.

A full or partial refund for group registrations paid for via check, money order, or purchase order will be issued if the registration(s) is/are cancelled on or before January 25. 

Token orders are non-refundable, even if unused tokens remain at the conclusion of the Conference. Pre-Conference Classes are non-refundable.

In most cases, refunds will not be given after January 25. However, if you are unable to attend for any reason, you may substitute another individual in the same registration category at no additional cost. (For example, if you are an NCEMSF member, and the substitute attendee is not a member, the difference in price will be charged). 

If an individual who paid for their registration with a token is unable to attend, you may substitute another individual in that person's place at no additional cost. Because tokens may be used during any registration period, pricing differences do not apply. 

If someone registered for a pre-Conference class is unable to attend, you may substitute another individual in that person's place (in the same class) at no additional cost.

Please note: a conference registration or pre-Conference class registration for which payment is not received by NCEMSF within two (2) weeks of registration will be automatically canceled. This includes registrations that are to be paid with a university PO – the PO must be received within two weeks and payment in full for POs prior to the start of the conference. If a registration is cancelled due to lack of payment, the registrant will have to re-register for the conference at the then-prevailing rate, which may be higher than the original registration.

Attendee Policies

Additional general conference policies exist to ensure a safe and enjoyable conference experience for all attendees. Each attendee will be required to sign a copy of these policies upon individually checking in at the conference (photo ID is required upon check-in; there is no group check-in). A copy of these  Conference Policies are available for review.

Accessibility

Registrants may request accommodations to facilitate their full participation at the NCEMSF annual conference. NCEMSF will make every effort to provide reasonable accommodations to attendees. The deadline to request a reasonable accommodation for disability is 28 days prior to the start of the conference. Please email your request to This email address is being protected from spambots. You need JavaScript enabled to view it.. An NCEMSF staff member will contact you to discuss your needs and possible arrangements.

Questions

If you have questions regarding our conference fees and/or policies, please contact the NCEMSF Conference Committee by e-mailing This email address is being protected from spambots. You need JavaScript enabled to view it..